The term Facility is used to define Arenas or Places where you Teams attend their events. Primarily these will be Arenas; both home and away Arenas, where your teams plays their games and practices. However, you can create Facilities for any place for events that you want to include on your team schedules to ensure that there are no Conflicts occurring with their schedule. Other facilities that you may want to consider creating and booking may be Team Events, Team Parties, Team Meetings, Tournaments (Out of town), or Dryland.
Remember: Each Facility is associated to a Centre. Your schedule will only inform you of conflicts for Facilities that are defined as Centres that you manage.
To setup a FACILITY from the XSport menu toolbar (toolbar: Is the menu bar at the top of the main screen with the buttons and options that you use to carry out commands.)
1. Select the Setup option from the menu.
2. Select the Facilities option from the submenu.
3. Click the ADD Facility button from the bottom of the window.
4. As in the image below, complete each of the respective fields.
· FACILITY ID – this is the facility ID - only use numbers and characters. No spaces, hyphens or other character.
· FACLILTY NAME – this is the friendly name that describes the facility ID – Use of number, characters, spaces, and hyphens may be used. The description is what is seen on reports and when working with the schedule.
· CENTRE– click this field. Using the drop down arrow, select the associated centre this facility belongs.
note: it is only mandatory that you assign a Centre to the Facilities that you want to manage.
· AVAILABILITY– This is not a field for input – it is a quick link, which takes you to another screen where you may begin entering your ICE time or booking time for that facility.
5. To add more facilities, select the ADD Facility button from the bottom option bar.
6. Repeat to enter all the Facilities where your teams play or attend.
7. Select the SAVE & CLOSE button from the bottom option bar once complete.
Tip If you have imported events the system will auto-create the FACILITY. After the import, it is mandatory that you return to this screen and provide the Centre for the facility that you will be managing.
Tip If you receive an error “UNABLE TO UPDATE ROW” when creating a FACILITY, this error was generated because some fields had no data (null data) in it when adding a facility. This line must be removed.
If you receive an error “UNABLE TO UPDATE ROW” when creating a FACILITY, this error was generated because some fields had no data (null data) in it when adding a facility. This line must be removed.
Tip To remove a facility, click the ROW or LINE so that the entire ROW is highlighted that represents the Facility that has null data. Press the DEL key. The system will inform you that you are about to remove 1 Row. Select Yes. You will not be able to remove facilities when there are events or time (ice) defined to that facility. These events must be removed prior to removing or deleting the facility.
IMPORTANT If you used import to auto-add facilities -- be certain to come back to this screen and create the relation to what CENTRE belongs to each facility. This will ensure that your reports are accurate.
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